David Martinek - Colorado Realtor
719.213.9335 719.687.9656   
Moving Day Advice

Eight Steps for a Successful Moving Day

Step One:  Getting to “Moving Day” 

So you’re moving. It’s a major step in anyone’s life to move to a new residence. This helpful guide will give you a step-by-step approach for preparing to meet the moving van on moving day.  When that day comes, you will hopefully be ready to supervise the whole affair, knowing that you’ve done everything to be organized and ready. 

A month before moving day – Start to clean out closets, the garage, attic and the basement. Host a garage sale or donate your unwanted things to charity. Arrange to have school records transferred; get change of address cards from your local post office; notify magazines, charge accounts, insurance companies, clubs and other organizations of your change of address. And if possible, try to get owner’s manuals for the appliances at your new home.

One to two weeks before moving day – Have a survival closet with supplies for the final cleanup on moving day. If you’ve decided to pack yourself, start now by getting your boxes. Label all the boxes as you pack and write the destination room on the top and sides of each box to ensure it gets to the right place in your new house. However, if you’ve decided to let the movers pack your household goods, contact the mover to schedule the packers to come a day or two before the moving van arrives. Schedule disconnections for your gas, water, electric and telephone (all utilities). But, don’t disconnect the telephone until after you move. Arrange for refunds that are due and schedule similar connections for your new home to occur (where applicable) the day before you arrive. Cancel newspapers, cable TV, pest control, security, lawn service, cleaning help and other such services you receive.

The week of the move – Clean the oven. Mail all your change of address cards. If you decided to let the movers pack your household goods, verify that they are coming on the day you arranged. Dispose of as much trash as you can. You might try making a deal with a neighbor to use their trash container for your last-minute debris. Arrange with your local waste management company to promptly pickup any garbage or debris you leave piled along the curb after you and the moving van have left. Be aware than many items are considered flammable and will not be packed or loaded by the moving company. It is best to decide how to dispose of these items early, rather than wait until the last day.

The day before the move – Supervise the packers. Clean the refrigerator and let it dry. Have the kids pack a box of “special items” – things they’ll want nearby as soon as you arrive at your new house. Say goodbye to all the neighbors. 

Step Two:  On Moving Day, Make Room for the Moving Van

Ensure that a parking spot is available when your moving truck arrives – not only for the truck but for the loading ramp, as well. The closer the truck can get to your house, the better your chances are of not incurring an additional charge. Also consider the path the movers will need to take getting to and from your house to the truck. A good “dolly-path” is much appreciated by the movers. If you live in a congested area, recruit some friends and park all of your vehicles one after another in a space close to your home and don’t move them until the truck arrives.  

Step Three:  Clear the Walkways

Make it safe and easy for your movers to get in and out of your house by removing all obstructions, such as:  potted plants and planters from the front porch, walkways and driveways, all door and floor mats, all rugs (the crew will protect the floors with specially designed floor coverings that do not slip), low hanging items such as wind chimes or hanging plants. And disconnect the spring/piston on the screen/storm door so that it stays open during the loading process. Keep walkways clear for the driver and crew.  

Step Four:  The Walk-through and Your Instructions

As you conduct your preload walkthrough, tell the driver what you don’t want loaded. Make sure your important papers pertaining to the move don't get packed and shipped with your household goods.

Set aside any special items the day before the move. Once the mover arrives, point out those items during the walkthrough. All your items will be handled professionally, but take a moment to show them which ones need the most special care. Also, point out the boxes you would like to have unloaded first, if they are not going into storage, such as kitchen and bathroom items or your children's toys. Identify the kid’s “survival” box to the driver so it’s one of the first to be unloaded.  

Step Five:  Be Good to Your Driver and Crew 

Consider the needs of your driver and crew members! A big meal is not necessary, but be willing to get some breakfast rolls or cookies, and run out for some burgers or pizza for lunch. It is not just a nice gesture; it's the considerate thing to do. 

Keep water and pop handy for yourself and the crew. On hot summer days have Gatorade or some type of sports drink available. These men and women work hard handling your most important possessions; a cool drink can really help. Advise the driver and crew where to locate the drinks and food so that they don't have to ask each time. And be sure to point out where the restrooms are. 

Step Six:  Tipping 

It is completely up to you whether you tip the driver and crew, or not. Many do tip the driver and let him divide it among the crew. You decide! 

Step Seven:  Before the Moving Van Leaves  

Note: You might have arranged for someone to take care of the children (and pets) while the movers are loading. But make sure the kids are home before the truck leaves. It is important for youngsters to understand where their belongings are going. 

Make sure you understand all the paperwork before the driver departs for your new home. He will (or should) go over the list of boxes he’s packed with you (by number) to make sure he has everything. If there is something that is confusing to you, ask your driver to explain it before you sign it. 

Give the driver your destination contact information. Write down any information the driver can provide, such as his cell phone, pager and satellite tracking information. Get the name and telephone number of loading and receiving transfer companies. Ask the driver if your shipment is the last to be loaded. Find out when the last shipment goes onto the trailer. This will give you an indication when they will be departing for your new home. Ask the driver about delivery plans for your household goods. Find out as many details as you can prior to the driver leaving your residence. 

If the driver attempts to give you a delivery date and time, keep in mind that it is really only an estimate. Many factors can change the schedule, so try to remain flexible. Ask the driver to call you should changes occur so that you can adjust your plans accordingly. If you have a “delivery spread” (a sequence of two or more days during which your shipment may be delivered and still be considered on time), understand that you can and may be delivered on any one of those days.

Take one last sweep of the house before the driver leaves. Look through all closets, shelves, the garage, attic, crawl space, storage unit, under the stairs, on the walls and any other place where things may be hidden. You do not want to find out after the driver has left that something was left behind.

Step Eight:  After the Moving Van Leaves 

There will always be some last-minute garbage and debris you’ll have to deal with. If you stack large trash items at the curb for the waste management folks to pickup, make sure it’s as neat a pile as possible and out of the way of traffic (no flammable items).  One big job will be the final clean up of the old house. Perhaps you have arranged for a cleaning crew, or you may be doing it yourself. Remember to lock the doors and windows and turn the keys into the Realtor.

And One Extra Step:  Good Luck!




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Real Estate by Dave Martinek
400 W. Highway 24, Suite 208 P.O. Box 7533 • Woodland Park, CO 80866
719.213.9335 719.687.9656 •

Main Office Number 719.687.9656
Email: dave@davemartinek.net